Reports to: Assistant Vice President of Academic Operations (Academic Affairs)
Position Summary: The Registrar maintains records of students, manages class schedules, and ensures that academic policies and standards are followed. In addition, the Registrar confirms grades and transcripts during enrollment procedures. The Registrar certifies graduates for commencement.
Primary Responsibilities:
- Keeps accurate records of student enrollment and academic progress.
- Coordinates class schedules and room assignments.
- Ensures compliance with school policies, accreditation standards, and governmental regulations.
- Processes grade reports and transcripts for students and faculty.
- Facilitates registration and enrollment procedures for new and returning students.
- Maintains the confidentiality of student information and records (FERPA).
- Collaborates with other administrative departments to facilitate student success.
- Train staff on the use of software related to records administration (Jenzabar).
- Prepare academic warning, probation, suspension, and dismissal reports for review.
- Performs degree audits and graduation certification and issue diplomas.
- Ensure accurate publication of course offerings and any course fees associated with them.
- Assists in annual revision and publication of the College’s catalogs.
- Maintain accurate course information in catalogs and student information system by monitoring the Undergraduate and Graduate Academic Committees for approved changes.
- Maintain close coordination with other enrollment and retention management-related offices, including Admissions, Financial Aid, Business Office, Athletics, and Student Success to aid in strategic planning.
- Collaborate with Institutional Research to ensure accurate reporting to internal constituents (institutional research, academic affairs, president’s office) and external stakeholders (National Student Clearinghouse, IPEDS, Department of Defense).
- Certify student eligibility for participation in NCAA intercollegiate athletics and veterans’ benefits.
- Manage daily operations of the registrar’s office.
Experience:
- Masters degree preferred
- Proven work experience (at least 5 years) as a Registrar or similar role
- Excellent organizational skills to maintain academic records
- Strong computer literacy with database familiarity
- Good interpersonal and communication skills
- Relevant training and/or certification as a Registrar
Skills and Abilities:
- Knowledge of Jenzabar preferred.
Please use the link below to access Keystone’s employment portal:
Click search positions → Financial Aid Counselor → Apply for the Registrar position
